Mutual Non-Disclosure Agreement (Canada)

Mutual non-disclosure agreement between two parties contemplating entering into a transaction with one another.

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This is a Mutual Non-Disclosure Agreement used where both parties will disclose confidential information to each other and both agree not to divulge this information to others.

These types of agreements are sometimes also called Confidentiality Agreements.


This form can be used in the following provinces: Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Saskatchewan and Yukon.
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Mutual Non-Disclosure Agreement

 

THIS AGREEMENT is entered into as of [Date (ie. July 31, 2003)] by and between [Name of Party 1], of [Address of Party 1], (“Party 1”), and [Name of Party 2], of [Address of Party 2] (“Party 2”).
BACKGROUND:
(a)   Party 1 and Party 2 are considering entering into a business transaction between the two companies.
(b)   In order to evaluate the possibility of entering into such a transaction, the parties acknowledge and agree that it will be necessary for each of them to disclose or make available to each other information and materials that are confidential and proprietary and contain valuable trade secrets relating to their respective businesses and the parties further acknowledge and agree that some such information may already have been disclosed or made available during the course of discussions prior to the date of this Agreement.
FOR AND IN CONSIDERATION OF the mutual exchange of information, the anticipated business transactions between the parties, and other good and valuable consideration, the receipt, sufficiency and adequacy of which is hereby acknowledged, the parties agree as follows:
1.   Definition of Confidential Information. Party 2 and Party 1 intend to disclose to each other information, which may include confidential information, for the purposes described above. “Confidential Information” means any information or data disclosed by or on behalf of a party (the “Disclosing Party”) to the other party (the “Recipient”) under or in contemplation of this Agreement, including but not limited to, financial information, marketing plans, business strategies, plans, proposals, and prospect and customer lists, research, development, know-how, computer software, models, designs, source code, techniques, systems, processes, works of authorship, projects, plans, proposals and flow charts, and any other business, marketing, technical, scientific, or other information of the Disclosing Party which, at the time of disclosure is disclosed in circumstances of confidence, or would be understood by the parties, exercising reasonable business judgment, to be confidential.
2.   Affiliates. The terms “Disclosing Party” and “Recipient” include each partys affiliates that disclose or receive Confidential Information. The rights and obligations of the parties hereto shall therefore also inure to such affiliates and may be directly enforced by or against such affiliates.
3.   Non-Disclosure and Permitted Use. The Recipient acknowledges that its relationship is one of trust and confidence with respect to any Confidential Information disclosed and that the Disclosing Partys Confidential Information is of economic value. The Recipient shall:
(a)   use the Confidential Information only for the purposes set forth in this Agreement;
(b)   prevent the disclosure or dissemination of Confidential Information to any other person or entity without the prior written consent of the Disclosing Party, except that the Recipient may disclose Confidential Information to employees of the Recipient and its affiliates with a “need to know” and with respect to such employees, who are bound by written confidentiality agreements that protect third party confidential information;
(c)   advise those employees who access the Confidential Information of their obligations with respect thereto; and
(d)   copy the Confidential Information only as necessary for those employees who are entitled to receive it, and ensure that all confidentiality notices are reproduced in full on such copies.
For the purposes of this Agreement only, “employees” includes third parties retained by the parties hereto for temporary administrative, clerical or programming support, or as independent contractors. A “need to know” means that the employee requires the Confidential Information to perform their responsibilities and for the purposes contemplated by this Agreement.
4.   Exceptions. The obligations of Paragraph 3 shall not apply to any Confidential Information which the Recipient can demonstrate:
(a)   is or becomes available to the public through no breach of this Agreement;
(b)   was previously known by the Recipient without any obligation to the Disclosing Party to hold it in confidence;
(c)   is received from a third party free to disclose such information without restriction;
(d)   is independently developed by the Recipient without the use of Confidential Information of the Disclosing Party;
(e)   is approved for release by written authorization of the Disclosing Party, but only to the extent of such authorization;
(f)   is required by law or regulation to be disclosed, but only to the extent and for the purposes of such required disclosure; or
(g)   is disclosed in response to a valid order of a court or other governmental body of Canada or any political subdivisions thereof, but only to the extent of and for the purposes of such order, and only if the Recipient takes reasonable steps to first notify the Disclosing Party of the order in order to permit the Disclosing Party to seek an appropriate protective order.
5.   Export Laws. Each party shall comply with applicable export laws and regulations of Canada and elsewhere with respect to any technical data received under this Agreement.
6.   Return of Confidential Information. Confidential Information, including permitted copies, shall be deemed the property of the Disclosing Party. The Recipient shall, within twenty (20) days of a written request by the Disclosing Party, return all Confidential Information (or any designated portion thereof), including all copies thereof, to the Disclosing Party or, if so directed by the Disclosing Party, destroy such Confidential Information. The Recipient shall also, within ten (10) days of a written request by the Disclosing Party, certify in writing that it has satisfied its obligations under this Paragraph.
7.   Non-Solicitation. Party 2 agrees that for a period of twenty-four (24) months from the date hereof, neither Party 2 nor any of its affiliates, associates or related parties (regardless of whether such person or entity is an affiliate, associate or related party on the date hereof) will, without the prior written approval of Party 1:
(a)   solicit, hire or retain, directly or indirectly, any employees, consultants or independent contractors of Party 1; or
(b)   solicit, induce or encourage any customer, client, supplier, subcontractor or consultant of Party 1 to terminate its agreements with Party 1 or cease doing business with Party 1.
8.   Injunctive Relief. The parties agree that an impending or existing breach of any provision of this Agreement would cause the Disclosing Party irreparable injury the monetary value of which would be difficult if not impossible to ascertain and for which it would have no adequate remedy at law, and agree that the Disclosing Party shall be entitled to obtain immediate temporary and permanent injunctive relief prohibiting such violation, without the necessity of proving actual damages by reason of such impending or existing breach, in addition to any other rights and remedies available to it.
9.   Relationship of Parties. Neither this Agreement nor any discussions or disclosures hereunder shall: (a) be deemed a commitment to any business relationship, contract, or future dealing with the other party, or (b) prevent either party from conducting similar discussions or performing similar work to that hereunder, so long as such discussions or work do not violate this Agreement. This Agreement does not represent, and in no way implies, a partnership, joint venture, employment, or other commercial relationship between the parties, an authorization for either party to act as the agent or representative of the other, or an encouragement to either party to expend funds or other resources in the development of products or services.
10.   Ownership of Confidential Information. No patent, copyright, trademark, or other proprietary right is licensed, granted, or otherwise transferred by this Agreement or any disclosure hereunder, except for the right to use such information in accordance with this Agreement. No warranties of any kind are given with respect to the Confidential Information disclosed under this Agreement or any use thereof, except that the Disclosing Party warrants that it has the authority to make the disclosures contemplated hereunder.
11.   Exclusion of Liability.  THE DISCLOSING PARTY HEREBY EXCLUDES ALL REPRESENTATIONS, WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED, INCLUDING ANY REPRESENTATIONS, WARRANTIES OR CONDITIONS OF ACCURACY, SUFFICIENCY, SUITABILITY OR NONINFRINGEMENT. THE DISCLOSING PARTY SHALL HAVE NO LIABILITY WHATSOEVER FOR ANY DAMAGES, LOSSES OR EXPENSES INCURRED BY THE RECIPIENT AS A RESULT OF ITS RECEIPT OF INFORMATION PURSUANT TO THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT OR OTHERWISE. THE PARTIES ACKNOWLEDGE THAT THE LIMITATIONS DESCRIBED IN THIS PARAGRAPH AND THE ALLOCATION OF RISKS AND BENEFITS UNDER THIS AGREEMENT ARE FUNDAMENTAL PART OF THIS AGREEMENT.
12.   Term. This Agreement shall apply in respect of Confidential Information disclosed during the period ending on the earlier of: (a) two years from the later of the execution dates of the parties indicated on the signature page hereto, or (b) in the case of termination by either party of discussions relating to a possible transaction, upon thirty (30) days prior written notice. All obligations undertaken respecting Confidential Information disclosed hereunder shall survive termination of this Agreement, until the later of: (i) five years from the date of disclosure, or (ii) the longest time permissible under applicable law.
13.   Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties respective successors and assigns. This Agreement may be assigned by either party upon not less than thirty (30) days prior written notice to the other. No assignment shall relieve the Recipient of its obligations hereunder with respect to Confidential Information disclosed to it prior to the assignment. Any assignment in violation of this Paragraph shall be void.
14.   Enforceability. If any provision of this Agreement shall be held invalid or unenforceable, such provision shall be deemed deleted from this Agreement and replaced by a valid and enforceable provision which so far possible achieves the parties intent in agreeing to the original provision. The remaining provisions of this Agreement shall continue in full force and effect.
15.   Authority. Each party warrants that it has the authority to enter into this Agreement for itself and its affiliates.
16.   Entire Agreement. This Agreement represents the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior communications, agreements and understandings relating thereto. The provisions of this Agreement may not be modified, amended, or waived, except by a written instrument duly executed by both parties.
17.   Governing Law. This Agreement shall be governed in all respects by the laws of the Province of [Province (ie. Nova Scotia)] without regard to its conflict of laws principles.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first above written.
 
 
[NAME OF PARTY 1]
 
 
 
 
Per:
 
 
 
 
Name:   
Title:   
 
 
 
[NAME OF PARTY 2]
 
 
 
 
Per:
 
 
 
 
Name:   
Title:   
 
Number of Pages7
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#28742
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Mutual Non-Disclosure Agreement

 

THIS AGREEMENT is entered into as of [Date (ie. July 31, 2003)] by and between [Name of Party 1], of [Address of Party 1], (“Party 1”), and [Name of Party 2], of [Address of Party 2] (“Party 2”).
BACKGROUND:
(a)   Party 1 and Party 2 are considering entering into a business transaction between the two companies.
(b)   In order to evaluate the possibility of entering into such a transaction, the parties acknowledge and agree that it will be necessary for each of them to disclose or make available to each other information and materials that are confidential and proprietary and contain valuable trade secrets relating to their respective businesses and the parties further acknowledge and agree that some such information may already have been disclosed or made available during the course of discussions prior to the date of this Agreement.
FOR AND IN CONSIDERATION OF the mutual exchange of information, the anticipated business transactions between the parties, and other good and valuable consideration, the receipt, sufficiency and adequacy of which is hereby acknowledged, the parties agree as follows:
1.   Definition of Confidential Information. Party 2 and Party 1 intend to disclose to each other information, which may include confidential information, for the purposes described above. “Confidential Information” means any information or data disclosed by or on behalf of a party (the “Disclosing Party”) to the other party (the “Recipient”) under or in contemplation of this Agreement, including but not limited to, financial information, marketing plans, business strategies, plans, proposals, and prospect and customer lists, research, development, know-how, computer software, models, designs, source code, techniques, systems, processes, works of authorship, projects, plans, proposals and flow charts, and any other business, marketing, technical, scientific, or other information of the Disclosing Party which, at the time of disclosure is disclosed in circumstances of confidence, or would be understood by the parties, exercising reasonable business judgment, to be confidential.
2.   Affiliates. The terms “Disclosing Party” and “Recipient” include each partys affiliates that disclose or receive Confidential Information. The rights and obligations of the parties hereto shall therefore also inure to such affiliates and may be directly enforced by or against such affiliates.
3.   Non-Disclosure and Permitted Use. The Recipient acknowledges that its relationship is one of trust and confidence with respect to any Confidential Information disclosed and that the Disclosing Partys Confidential Information is of economic value. The Recipient shall:
(a)   use the Confidential Information only for the purposes set forth in this Agreement;
(b)   prevent the disclosure or dissemination of Confidential Information to any other person or entity without the prior written consent of the Disclosing Party, except that the Recipient may disclose Confidential Information to employees of the Recipient and its affiliates with a “need to know” and with respect to such employees, who are bound by written confidentiality agreements that protect third party confidential information;
(c)   advise those employees who access the Confidential Information of their obligations with respect thereto; and
(d)   copy the Confidential Information only as necessary for those employees who are entitled to receive it, and ensure that all confidentiality notices are reproduced in full on such copies.
For the purposes of this Agreement only, “employees” includes third parties retained by the parties hereto for temporary administrative, clerical or programming support, or as independent contractors. A “need to know” means that the employee requires the Confidential Information to perform their responsibilities and for the purposes contemplated by this Agreement.
4.   Exceptions. The obligations of Paragraph 3 shall not apply to any Confidential Information which the Recipient can demonstrate:
(a)   is or becomes available to the public through no breach of this Agreement;
(b)   was previously known by the Recipient without any obligation to the Disclosing Party to hold it in confidence;
(c)   is received from a third party free to disclose such information without restriction;
(d)   is independently developed by the Recipient without the use of Confidential Information of the Disclosing Party;
(e)   is approved for release by written authorization of the Disclosing Party, but only to the extent of such authorization;
(f)   is required by law or regulation to be disclosed, but only to the extent and for the purposes of such required disclosure; or
(g)   is disclosed in response to a valid order of a court or other governmental body of Canada or any political subdivisions thereof, but only to the extent of and for the purposes of such order, and only if the Recipient takes reasonable steps to first notify the Disclosing Party of the order in order to permit the Disclosing Party to seek an appropriate protective order.
5.   Export Laws. Each party shall comply with applicable export laws and regulations of Canada and elsewhere with respect to any technical data received under this Agreement.
6.   Return of Confidential Information. Confidential Information, including permitted copies, shall be deemed the property of the Disclosing Party. The Recipient shall, within twenty (20) days of a written request by the Disclosing Party, return all Confidential Information (or any designated portion thereof), including all copies thereof, to the Disclosing Party or, if so directed by the Disclosing Party, destroy such Confidential Information. The Recipient shall also, within ten (10) days of a written request by the Disclosing Party, certify in writing that it has satisfied its obligations under this Paragraph.
7.   Non-Solicitation. Party 2 agrees that for a period of twenty-four (24) months from the date hereof, neither Party 2 nor any of its affiliates, associates or related parties (regardless of whether such person or entity is an affiliate, associate or related party on the date hereof) will, without the prior written approval of Party 1:
(a)   solicit, hire or retain, directly or indirectly, any employees, consultants or independent contractors of Party 1; or
(b)   solicit, induce or encourage any customer, client, supplier, subcontractor or consultant of Party 1 to terminate its agreements with Party 1 or cease doing business with Party 1.
8.   Injunctive Relief. The parties agree that an impending or existing breach of any provision of this Agreement would cause the Disclosing Party irreparable injury the monetary value of which would be difficult if not impossible to ascertain and for which it would have no adequate remedy at law, and agree that the Disclosing Party shall be entitled to obtain immediate temporary and permanent injunctive relief prohibiting such violation, without the necessity of proving actual damages by reason of such impending or existing breach, in addition to any other rights and remedies available to it.
9.   Relationship of Parties. Neither this Agreement nor any discussions or disclosures hereunder shall: (a) be deemed a commitment to any business relationship, contract, or future dealing with the other party, or (b) prevent either party from conducting similar discussions or performing similar work to that hereunder, so long as such discussions or work do not violate this Agreement. This Agreement does not represent, and in no way implies, a partnership, joint venture, employment, or other commercial relationship between the parties, an authorization for either party to act as the agent or representative of the other, or an encouragement to either party to expend funds or other resources in the development of products or services.
10.   Ownership of Confidential Information. No patent, copyright, trademark, or other proprietary right is licensed, granted, or otherwise transferred by this Agreement or any disclosure hereunder, except for the right to use such information in accordance with this Agreement. No warranties of any kind are given with respect to the Confidential Information disclosed under this Agreement or any use thereof, except that the Disclosing Party warrants that it has the authority to make the disclosures contemplated hereunder.
11.   Exclusion of Liability.  THE DISCLOSING PARTY HEREBY EXCLUDES ALL REPRESENTATIONS, WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED, INCLUDING ANY REPRESENTATIONS, WARRANTIES OR CONDITIONS OF ACCURACY, SUFFICIENCY, SUITABILITY OR NONINFRINGEMENT. THE DISCLOSING PARTY SHALL HAVE NO LIABILITY WHATSOEVER FOR ANY DAMAGES, LOSSES OR EXPENSES INCURRED BY THE RECIPIENT AS A RESULT OF ITS RECEIPT OF INFORMATION PURSUANT TO THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT OR OTHERWISE. THE PARTIES ACKNOWLEDGE THAT THE LIMITATIONS DESCRIBED IN THIS PARAGRAPH AND THE ALLOCATION OF RISKS AND BENEFITS UNDER THIS AGREEMENT ARE FUNDAMENTAL PART OF THIS AGREEMENT.
12.   Term. This Agreement shall apply in respect of Confidential Information disclosed during the period ending on the earlier of: (a) two years from the later of the execution dates of the parties indicated on the signature page hereto, or (b) in the case of termination by either party of discussions relating to a possible transaction, upon thirty (30) days prior written notice. All obligations undertaken respecting Confidential Information disclosed hereunder shall survive termination of this Agreement, until the later of: (i) five years from the date of disclosure, or (ii) the longest time permissible under applicable law.
13.   Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties respective successors and assigns. This Agreement may be assigned by either party upon not less than thirty (30) days prior written notice to the other. No assignment shall relieve the Recipient of its obligations hereunder with respect to Confidential Information disclosed to it prior to the assignment. Any assignment in violation of this Paragraph shall be void.
14.   Enforceability. If any provision of this Agreement shall be held invalid or unenforceable, such provision shall be deemed deleted from this Agreement and replaced by a valid and enforceable provision which so far possible achieves the parties intent in agreeing to the original provision. The remaining provisions of this Agreement shall continue in full force and effect.
15.   Authority. Each party warrants that it has the authority to enter into this Agreement for itself and its affiliates.
16.   Entire Agreement. This Agreement represents the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior communications, agreements and understandings relating thereto. The provisions of this Agreement may not be modified, amended, or waived, except by a written instrument duly executed by both parties.
17.   Governing Law. This Agreement shall be governed in all respects by the laws of the Province of [Province (ie. Nova Scotia)] without regard to its conflict of laws principles.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first above written.
 
 
[NAME OF PARTY 1]
 
 
 
 
Per:
 
 
 
 
Name:   
Title:   
 
 
 
[NAME OF PARTY 2]
 
 
 
 
Per:
 
 
 
 
Name:   
Title:   
 
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