Privacy Policy Agreement (Canada)

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This Privacy Policy is designed for use in Canada. This legal form is available for immediate download.

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A Website Privacy Policy discloses to the users of a website how the users' personal information is collected, used, shared, distributed and protected by the website. It also outlines the rights of the user. Protection of your personal information and identity are of utmost importance and a savvy web user expects a solid privacy policy before doing business on any website.

Privacy policies are an essential element in creating your website. A well-written privacy policy provides comfort to both you and your users. A poorly written privacy policy or, even worse, no policy at all will result in users abandoning your site, refusing to register or avoiding purchases altogether. You may also want to use a Terms of Use Agreement in conjunction with this Privacy Policy.

Among others, this form contains the following provisions:
  • Information Collected: Describes the information collected as well as cookies set
  • How We Use Your Information: Describes how collected information is used
  • How We Protect Your Information: Explains how the information is protected
  • Third Party Advertising: How third party ads may be delivered and what information may be collected
  • Accessing and Updating Your Personal Information and Preferences Provides information on the access to web account file
  • Email Choice/Opt-out: How to opt out of emails
  • Children's Privacy and Parental Controls: If and how site may be used by minors and what information may be collected
  • Disclaimer to Security: Explains that transmission of data over the internet may not be secure

This lawyer-prepared packet includes:
  1. Instructions and Checklist
  2. General Information
  3. Step-by-Step Instructions
  4. Privacy Policy form for use in Canada
Law Compliance: This form can be used in the following provinces: Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Saskatchewan and Yukon
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Privacy Policy
(Canada)

 

 
This website is owned and operated by [Company Name].  We are committed to protecting the privacy of our visitors while they interact with the content, products and services on this site (the “Site”).  This Privacy Policy applies to the Site only. It does not apply to other websites to which we link.  Because we gather certain types of information about our users, we want you to understand what information we collect about you, how we collect it, how that information is used, and how you can control our disclosure of it. You agree that your use of the Site signifies your assent to this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Site.
1)  Information Collected
We collect two types of information from you: i) information that you voluntarily provide to us (e.g. through a voluntary registration process, sign-ups or emails); and ii) information that is derived through automated tracking mechanisms.
   Voluntary Registration Information.  [Include if your site requires registration]  
In order to fully access this Site, you must first complete the registration process, during which we will collect personal information about you. The information will include your name, address, and email address [include any additional information that is required during registration]. We do not collect personally identifiable information about you except when you specifically provide such information to us on a voluntary basis.  
By registering with us, you consent to the use and method of disclosure as described in this Privacy  Policy.
   Voluntary Information for Services and Features [Include if your site offers the services discussed below]
We [also] collect personally identifiable information when you choose to use certain other features of the Site, including: i) making purchases, ii) consenting to receive email or text messages about upcoming promotions or events, iii) consenting to receive email, iv) participating in our forum, iv) commenting on articles, and others. [Review the preceding list to ensure that it comports with the services offered on your site.]  When you choose to use these additional features, we require you to provide your “Contact Information” in addition to other personal information that may be required to complete a transaction such as your phone number, billing and shipping addresses and credit card information.  Occasionally, we may also request information such as your shopping preferences and demographics which will help us better serve you and our others users in the future.
   Cookies
Alternative 1: [When Website does not use cookies]
A cookie is a piece of data stored on the users computer tied to information about the user. [Website Name] uses cookies to store visitors preferences and to record session information. We do not and will not use cookies to collect private information from any user that such user did not intentionally submit to us.  
Alternative 2: [When Website uses cookies]
Our site uses "cookies" and other tracking technologies.  Cookies enable us to serve secure pages to our users without asking them to sign in repeatedly.  Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. If a user's system is idle for a defined time, the cookie will expire, forcing the user to sign in again to continue their session. This prevents unauthorised access to the user's information while they are away from their computer.
You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser, but please note that if you choose to erase or block your cookies, you will need to re-enter your original user ID and password to gain access to certain parts of the Site.
[Use the following if advertisers on your site may place cookies on your users browser] Third-Party Cookies:  In the course of serving advertisements to this site, our third-party advertisers may place or recognise a unique "cookie" on your browser.
2)  Referrals
You may choose to invite friends to join the [Website Name] by sending invitation emails via our invite feature. [Website Name] stores the email addresses you provide so that the respondents may be added to your social network, confirm orders/purchases and also to send reminders of the invitations. [Website Name] does not sell these email addresses or use them to send any other communication besides invitations and invitation reminders. Recipients of invitations may contact [Website Name] to request removal of their information from our database.  
3)  How We Use Your Information
[Website Name] only uses your personal information for the original purposes it was given. Your personal information will not be sold or otherwise transferred to unaffiliated third parties without your approval at the time of collection.
[Website Name] will not disclose, use, give or sell any personal information to third parties for any purposes other than to our suppliers and other third parties who need to know in order to deliver services on behalf of [Website Name]unless required to do so by law. Further, [Website Name] reserves the right to contact you regarding matters relevant to the underlying service provided and/or the information collected.
Please note that personally identifiable information is used only to provide you with a more enjoyable, convenient online experience and to help us identify and/or provide information, products or services that may be of interest to you. We use your personally identifiable information to support and enhance your use of the Site and its features, including without limitation: fulfilling your order; providing customer service; tracking email invitations you send; and otherwise supporting your use of the Site.
[Website Name] may use your personal information for target advertising toward you based on things such as region, gender, interests, goals, habits, etc.
We may permit certain trusted third parties to track usage, analyse data such as the source address that a page request is coming from, your IP address or domain name, the date and time of the page request, the referring Web site (if any) and other parameters in the URL. This is collected in order to better understand our Web site usage, and enhance the performance of services to maintain and operate the Site and certain features on the Site. We may use third parties to host the Site; operate various features available on the Site; send emails; analyse data; provide search results and links and assist in fulfilling your orders.
Also, we may share personally identifiable or other information with our parent, subsidiaries, divisions, and affiliates.
We may transfer personally identifiable information as an asset in connection with a proposed or actual merger or sale (including any transfers made as part of an insolvency or bankruptcy proceeding) involving all or part of our business or as part of a corporate reorganisation, stock sale or other change in control.
[Website Name] may disclose Contact Information in special cases where we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating our terms and conditions of use or may be causing injury or interference with our rights, property, our customers or anyone who could be harmed by such activities.
WE ARE NOT LIABLE OR RESPONSIBLE FOR THE PERSONALLY IDENTIFIABLE OR OTHER INFORMATION YOU CHOOSE TO SUBMIT IN FORUMS SUCH AS A BULLETIN BOARD, CHAT ROOM OR ANY OTHER PUBLICLY ACCESSIBLE AREA OF THE SITE. [Applicable if Website has chat rooms/bulletin boards]
You will receive notice when your personally identifiable information might be provided to any third party for any reason other than as set forth in this Privacy Policy, and you will have an opportunity to request that we not share such information.
We use non-identifying and aggregate information to better design our website and for business and administrative purposes. We may also use or share with third parties for any purpose aggregated data that contains no personally identifiable information.
4) How We Protect Your Information
We are committed to protecting the information we receive from you. We take appropriate security measures to protect your information against unauthorised access to or unauthorised alteration, disclosure or destruction of data. To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we maintain appropriate physical, electronic, and managerial procedures to safeguard and secure the information and data stored on our system. While no computer system is completely secure, we believe the measures we have implemented reduce the likelihood of security problems to a level appropriate to the type of data involved.
5) Third Party Advertising [Applicable if Advertisements are placed on Website]
Advertisements appearing on this Site may be delivered to you by [Website Name] or one of our Web advertising partners. Our Web advertising partners may set cookies. Doing this allows the advertising partners to recognise your computer each time they send you an advertisement. In this way, they may compile information about where you, or others who are using your computer, saw their advertisements and determine which advertisements are clicked. This information allows an advertising partner to deliver targeted advertisements that they believe will be of most interest to you. [Website Name] does not have access to or control of the cookies that may be placed by the third party advertising servers of ad partners.   This privacy statement covers the use of cookies by [Website Name] and does not cover the use of cookies by any of its advertisers.  
6)  Accessing and Updating Your Personal Information and Preferences
We provide mechanisms for updating and correcting your personal information for many of our services.  You may modify or remove any of your personal information at any time by logging into your account and accessing features such as edit and account.  
7)  Email Choice/Opt-out 
If you no longer wish to receive updates or notifications may opt-out of receiving these communications by changing your “email notification” settings in your “account settings. 
ALTERNATIVE SECTION 6 & 7 [for Websites without user accounts]
6) Accessing and Updating Your Personal Information and Preferences
We provide mechanisms for updating and correcting your personal information for many of our services.  If you are a registered user, you may access and update your registration information and your preferences to receive email or other communications from us by sending an email to customerservice@[Website Name].
7) Email Choice/Opt-out 
If any user who receives an email from the Site and would prefer not to receive such communications in the future, [he or she] can do so by following the instructions in the emails.  In addition, you may send an email to customerservice@[Website Name]. We will make commercially reasonable efforts to implement your opt-out requests promptly, but you may still receive communications from us for up to ten business days as we process your request.
8) Children's Privacy and Parental Controls
We do not solicit any personal information from children. If you are not 18 or older, you are not authorised to use the Site. Parents should be aware that there are parental control tools available online that can be used to prevent children from submitting information online without parental permission or from accessing material that is harmful to minors.
9) Disclaimer to Security
By consenting to the Terms and Conditions of the Site and hence the Privacy Policy, you consent that no data transmission over the Internet is completely secure. We cannot guarantee or warrant the security of any information you provide to us and you transmit such information to us at your own risk.
10) Notification of Changes
[Website Name] reserves the right to change this Privacy Policy from time to time at its sole discretion. If at some point in the future, there is a change to our Privacy Policy, unless we obtain your express consent, such change will only apply to information collected after the revised Privacy Policy took effect. Your continued use of the Site indicates your assent to the Privacy Policy as posted.
11)  CONTACT INFORMATION:
If you have any questions or concerns regarding this Privacy Policy please contact:
[Website Name]
[Address]
 
 
Number of Pages11
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33959
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Privacy Policy
(Canada)

 

 
This website is owned and operated by [Company Name].  We are committed to protecting the privacy of our visitors while they interact with the content, products and services on this site (the “Site”).  This Privacy Policy applies to the Site only. It does not apply to other websites to which we link.  Because we gather certain types of information about our users, we want you to understand what information we collect about you, how we collect it, how that information is used, and how you can control our disclosure of it. You agree that your use of the Site signifies your assent to this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Site.
1)  Information Collected
We collect two types of information from you: i) information that you voluntarily provide to us (e.g. through a voluntary registration process, sign-ups or emails); and ii) information that is derived through automated tracking mechanisms.
   Voluntary Registration Information.  [Include if your site requires registration]  
In order to fully access this Site, you must first complete the registration process, during which we will collect personal information about you. The information will include your name, address, and email address [include any additional information that is required during registration]. We do not collect personally identifiable information about you except when you specifically provide such information to us on a voluntary basis.  
By registering with us, you consent to the use and method of disclosure as described in this Privacy  Policy.
   Voluntary Information for Services and Features [Include if your site offers the services discussed below]
We [also] collect personally identifiable information when you choose to use certain other features of the Site, including: i) making purchases, ii) consenting to receive email or text messages about upcoming promotions or events, iii) consenting to receive email, iv) participating in our forum, iv) commenting on articles, and others. [Review the preceding list to ensure that it comports with the services offered on your site.]  When you choose to use these additional features, we require you to provide your “Contact Information” in addition to other personal information that may be required to complete a transaction such as your phone number, billing and shipping addresses and credit card information.  Occasionally, we may also request information such as your shopping preferences and demographics which will help us better serve you and our others users in the future.
   Cookies
Alternative 1: [When Website does not use cookies]
A cookie is a piece of data stored on the users computer tied to information about the user. [Website Name] uses cookies to store visitors preferences and to record session information. We do not and will not use cookies to collect private information from any user that such user did not intentionally submit to us.  
Alternative 2: [When Website uses cookies]
Our site uses "cookies" and other tracking technologies.  Cookies enable us to serve secure pages to our users without asking them to sign in repeatedly.  Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. If a user's system is idle for a defined time, the cookie will expire, forcing the user to sign in again to continue their session. This prevents unauthorised access to the user's information while they are away from their computer.
You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser, but please note that if you choose to erase or block your cookies, you will need to re-enter your original user ID and password to gain access to certain parts of the Site.
[Use the following if advertisers on your site may place cookies on your users browser] Third-Party Cookies:  In the course of serving advertisements to this site, our third-party advertisers may place or recognise a unique "cookie" on your browser.
2)  Referrals
You may choose to invite friends to join the [Website Name] by sending invitation emails via our invite feature. [Website Name] stores the email addresses you provide so that the respondents may be added to your social network, confirm orders/purchases and also to send reminders of the invitations. [Website Name] does not sell these email addresses or use them to send any other communication besides invitations and invitation reminders. Recipients of invitations may contact [Website Name] to request removal of their information from our database.  
3)  How We Use Your Information
[Website Name] only uses your personal information for the original purposes it was given. Your personal information will not be sold or otherwise transferred to unaffiliated third parties without your approval at the time of collection.
[Website Name] will not disclose, use, give or sell any personal information to third parties for any purposes other than to our suppliers and other third parties who need to know in order to deliver services on behalf of [Website Name]unless required to do so by law. Further, [Website Name] reserves the right to contact you regarding matters relevant to the underlying service provided and/or the information collected.
Please note that personally identifiable information is used only to provide you with a more enjoyable, convenient online experience and to help us identify and/or provide information, products or services that may be of interest to you. We use your personally identifiable information to support and enhance your use of the Site and its features, including without limitation: fulfilling your order; providing customer service; tracking email invitations you send; and otherwise supporting your use of the Site.
[Website Name] may use your personal information for target advertising toward you based on things such as region, gender, interests, goals, habits, etc.
We may permit certain trusted third parties to track usage, analyse data such as the source address that a page request is coming from, your IP address or domain name, the date and time of the page request, the referring Web site (if any) and other parameters in the URL. This is collected in order to better understand our Web site usage, and enhance the performance of services to maintain and operate the Site and certain features on the Site. We may use third parties to host the Site; operate various features available on the Site; send emails; analyse data; provide search results and links and assist in fulfilling your orders.
Also, we may share personally identifiable or other information with our parent, subsidiaries, divisions, and affiliates.
We may transfer personally identifiable information as an asset in connection with a proposed or actual merger or sale (including any transfers made as part of an insolvency or bankruptcy proceeding) involving all or part of our business or as part of a corporate reorganisation, stock sale or other change in control.
[Website Name] may disclose Contact Information in special cases where we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating our terms and conditions of use or may be causing injury or interference with our rights, property, our customers or anyone who could be harmed by such activities.
WE ARE NOT LIABLE OR RESPONSIBLE FOR THE PERSONALLY IDENTIFIABLE OR OTHER INFORMATION YOU CHOOSE TO SUBMIT IN FORUMS SUCH AS A BULLETIN BOARD, CHAT ROOM OR ANY OTHER PUBLICLY ACCESSIBLE AREA OF THE SITE. [Applicable if Website has chat rooms/bulletin boards]
You will receive notice when your personally identifiable information might be provided to any third party for any reason other than as set forth in this Privacy Policy, and you will have an opportunity to request that we not share such information.
We use non-identifying and aggregate information to better design our website and for business and administrative purposes. We may also use or share with third parties for any purpose aggregated data that contains no personally identifiable information.
4) How We Protect Your Information
We are committed to protecting the information we receive from you. We take appropriate security measures to protect your information against unauthorised access to or unauthorised alteration, disclosure or destruction of data. To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we maintain appropriate physical, electronic, and managerial procedures to safeguard and secure the information and data stored on our system. While no computer system is completely secure, we believe the measures we have implemented reduce the likelihood of security problems to a level appropriate to the type of data involved.
5) Third Party Advertising [Applicable if Advertisements are placed on Website]
Advertisements appearing on this Site may be delivered to you by [Website Name] or one of our Web advertising partners. Our Web advertising partners may set cookies. Doing this allows the advertising partners to recognise your computer each time they send you an advertisement. In this way, they may compile information about where you, or others who are using your computer, saw their advertisements and determine which advertisements are clicked. This information allows an advertising partner to deliver targeted advertisements that they believe will be of most interest to you. [Website Name] does not have access to or control of the cookies that may be placed by the third party advertising servers of ad partners.   This privacy statement covers the use of cookies by [Website Name] and does not cover the use of cookies by any of its advertisers.  
6)  Accessing and Updating Your Personal Information and Preferences
We provide mechanisms for updating and correcting your personal information for many of our services.  You may modify or remove any of your personal information at any time by logging into your account and accessing features such as edit and account.  
7)  Email Choice/Opt-out 
If you no longer wish to receive updates or notifications may opt-out of receiving these communications by changing your “email notification” settings in your “account settings. 
ALTERNATIVE SECTION 6 & 7 [for Websites without user accounts]
6) Accessing and Updating Your Personal Information and Preferences
We provide mechanisms for updating and correcting your personal information for many of our services.  If you are a registered user, you may access and update your registration information and your preferences to receive email or other communications from us by sending an email to customerservice@[Website Name].
7) Email Choice/Opt-out 
If any user who receives an email from the Site and would prefer not to receive such communications in the future, [he or she] can do so by following the instructions in the emails.  In addition, you may send an email to customerservice@[Website Name]. We will make commercially reasonable efforts to implement your opt-out requests promptly, but you may still receive communications from us for up to ten business days as we process your request.
8) Children's Privacy and Parental Controls
We do not solicit any personal information from children. If you are not 18 or older, you are not authorised to use the Site. Parents should be aware that there are parental control tools available online that can be used to prevent children from submitting information online without parental permission or from accessing material that is harmful to minors.
9) Disclaimer to Security
By consenting to the Terms and Conditions of the Site and hence the Privacy Policy, you consent that no data transmission over the Internet is completely secure. We cannot guarantee or warrant the security of any information you provide to us and you transmit such information to us at your own risk.
10) Notification of Changes
[Website Name] reserves the right to change this Privacy Policy from time to time at its sole discretion. If at some point in the future, there is a change to our Privacy Policy, unless we obtain your express consent, such change will only apply to information collected after the revised Privacy Policy took effect. Your continued use of the Site indicates your assent to the Privacy Policy as posted.
11)  CONTACT INFORMATION:
If you have any questions or concerns regarding this Privacy Policy please contact:
[Website Name]
[Address]
 
 

Customer Reviews

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Reviews: 4


Palm Desert,

CA

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I require a " Privacy Policy" for a specific purpose & the document seems to fullfil all my requirements without being a Legal person .The document is simple in format & very reasonably priced..


Pleasant Hill,

OH

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Found exactly what I was looking for. So simple.


Palm Desert,

CA

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The instructions are helpful. I have been looking for this product and its good deal. Save me money. Thanks.


Palm Desert,

CA

Full Rating Star Full Rating Star Full Rating Star Full Rating Star Full Rating Star
Very clear and easy to use, reasonably priced!


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