Residential Rental Application (Canada)

This form requests information from a prospective tenant and grants the landlord the right to perform credit and other background checks.

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Choosing a good tenant is an important decision for a landlord to make. With a standard, thorough rental application, you can obtain information from that prospective tenant, including prior rental history, employment and credit related information. A complete form should ask the would-be tenant to consent to a credit and background check. The information you gather through this application can tell you whether your prospective tenant is likely to be considerate and responsible, or whether he will be the proverbial tenant from hell.

Among others, this form includes the following key provisions:
  • Applicant Information: Identifies the applicant
  • Rental History: Provides previous rental information
  • Spouse Information: Where applicable, provides information on spouse who potentially would live in the rental property
  • Vehicle: Provides the information on any vehicles being parked at the rental property
  • Pets: Where applicable, identifies any animals that would live in the rental unit
  • Employer: Employment information of applicant
This attorney-prepared packet includes:
  1. Instructions & Checklist for Residential Rental Application
  2. Information for Residential Rental Application
  3. Residential Rental Application
State Law Compliance: This form complies with the laws of Canada
Number of Pages5
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#28284
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.











Residential Rental Application
(Canada)










This Packet Includes:
1. General Information 
2. Instructions and Checklist
3. Residential Rental Application (Canada)







General Information
Residential Rental Application

A Residential Rental Application allows a landlord or property manager to obtain information from prospective tenants interested in renting a residential property. Basic information, including prior rental history, employment and credit related information is requested through this application from the prospective tenant. The Application allows the prospective tenant to consent to a credit and background check by the Landlord. The prospective tenant also verifies that the information provided is true and correct.

The information gathered through this application will be useful for the Landlord in making a decision as to whether to rent the premises to the prospective tenant or not.

Landlords should not discriminate against any applicant on any illegal or unlawful basis, including race, color, religion, sex, national origin, age, disability, family status or any other basis prohibited by local or provincial laws.











Instructions and Checklist
Residential Rental Application (Canada)

    The Rental Application should be signed by the prospective tenant and by any spouse that will be residing on the premises.

    If a second adult will be renting the premises, they should complete a separate rental application form.

   The landlord should perform a thorough investigation of the prospective tenant (and tenants spouse) based on the information provided in the Application. Landlord should keep copies of any correspondence relating to the Application and written notes of any telephone conversations with and relating to the prospective Tenant(s).

   It is a good idea to request some form of identification (e.g. drivers license, passport, etc.) from the applicant after the application is completed

    Landlord should make sure that all the information provided by the prospective tenant(s) “makes sense” and that everything matches (e.g. drivers license information matches information on application etc.)

   Landlord should keep the original Application.

   A copy of the application may be provided to the prospective tenant.

   If an applicant does not meet landlords criteria, landlord should document the reason for the decision. Decisions to reject an applicant should be made in good faith and for legitimate legal purposes.

    Laws vary from time to time and from province to province. In many locales there are specific laws regarding the disclosure of personal information such as employment records, financial and credit records. If you plan on using/disclosing any information provided in this application to any other party, be sure to consult an attorney.



    Landlords should not discriminate against any applicant on any illegal or unlawful basis, including race, color, religion, sex, national origin, age, disability, family status, sexual orientation or any other basis prohibited by law.









DISCLAIMER:

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Property Owner/Manager Name:  ________________________________________________
Address of Rental Property:  _______________________________ City:_________________
Province:_____________________________     Postal Code:______________________
Available for Move-In Date:                                         Lease Duration:  

RESIDENTIAL RENTAL APPLICATION

APPLICANT INFORMATION
Name:
Date of Birth
Social Ins. No.:        
Driver's Licence No:                          Province:
Phone:
Email address:

APPLICANT SPOUSE INFORMATION (if applicable)
Name:
Date of Birth
Social Ins. No.:        
Driver's License No:                          Province:
Phone:
Email address:

RENTAL HISTORY
Present
Address:  ___________________________________   City:____________________
Province:________________________________    Postal Code:______________
Duration renting at present address?
Current rent payment:  $
Landlord's Name: __________________________     Landlord Phone: __________________
May we contact?    Yes     No
Reason for moving?
Prior
Address:  ___________________________________   City:____________________
Province:________________________________    Postal Code:______________
Duration renting at prior address:
Rent payment: $
Landlord's Name: __________________________     Landlord Phone: __________________
May we contact?    Yes     No
Reason for moving?

CURRENT EMPLOYER:
Employer:
Address:                                                                                                   Phone:
Position
How long with this employer?
Supervisor
Annual Income: $
Other Income: Govt. assistance $             Child support/Alimony$           Other $

SPOUSES CURRENT EMPLOYER (if applicable):
Employer:
Address:                                                                                                   Phone:
Position
How long with this employer?
Supervisor
Annual Income: $
Other Income : Govt assistance $             Child support/Alimony$           Other $


OTHER TENANTS (including children and anyone who will live with you even temporarily)
Total number of occupants:         Adults:______    Children: _______
Children?                Yes         No
Name/Age: _______________ 
Name/Age: _______________ 
Name/Age: _______________ 
Name/Age: _______________ 
Adults other than applicant and spouse?         Yes         No
Name:
Phone No.: (       )
Present Address:
Occupation:
Relationship:
Name:
Phone No.: (       )
Present Address:
Occupation:
Relationship:
PLEASE NOTE:  If a second adult (other than spouse) will be renting the premises, they may be required to complete a separate rental application form.

MISCELLANEOUS
1.  Water bed?     Yes     No
2.  Do you smoke?     Yes     No
3.  Have you been evicted as a tenant?  Yes     No
     If yes, please explain: __________________________________________________
4.  Have you ever intentionally refused to pay rent when due?  Yes     No
     If yes, please explain: __________________________________________________
5.  Have you ever been convicted of a criminal offence?  Yes     No
     If yes, please explain: __________________________________________________
____________________________________________________________________
6.  Do you have pets?  Yes     No
     If yes, please describe (include type, breed and size): _________________________
____________________________________________________________________



PERSONAL REFERENCES (not related to you):
Name:
Relationship:
Address:                                                                                   Phone No.:
Name:
Relationship:
Address:                                                                                   Phone No.:


BANK REFERENCES:
Name:
Branch:
Account Number:
Name:
Branch:
Account Number:





TENANCY WILL BE DENIED if you misrepresent any information on the application.
If misrepresentations are found after the rental agreement is signed, your rental agreement will be terminated.

Property Owner/Manger does not discriminate against any applicant on the basis of an illegal purpose including: race, color, religion, sex, national origin, age, disability or family status.  

I represent that the information provided in this Application is true and correct to the best of my knowledge.  

I understand that this Application is not a rental agreement and that this Application does not create any obligation on the Property Owner/Manager.

I understand that the information provided might be used by Property Owner/Manager to determine whether to accept this Application. I authorize Property Owner/Manager to verify all the information given in this application, including banking and personal references and employment information provided.

I also authorize Property Owner/Manager to perform a credit check, a criminal history check and any other inquiries as deemed necessary.  I consent to the release of information relating to my credit and the information provided in this application.  



_____________________________________________    _______________
Applicant's Signature    Date



_____________________________________________    _______________
Spouse/Co-Applicant's Signature    Date
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