Move-In / Move-Out Inspection Checklist (Canada)

This Premises Move-In / Move-Out Inspection Checklist is designed for use in Canada. This form is available for immediate download.

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All property owners want to ensure that their investment is maintained by their rental tenants. Thus it is important that property owners document the condition of the premises in writing at the beginning of a rental tenancy. This Premises Move-in/Move Checklist will document the condition of the premises prior to tenants moving in and will prove invaluable in the event disagreements should arise on termination of the rental term.

Some states have laws that require all premises be inspected prior to a new tenancy. If this is not required in your state, it is still a good business practice to document the condition of the premises in writing.

This Premises Move-In/Move-Out Checklist covers:
  • Appliances and Lighting
  • Carpeting and Window Coverings
  • Walls and Doors
  • Lawn and Landscaping

This lawyer-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Premises Move-In/Move-Out Inspection Checklist for use in Canada
Law Compliance: This form can be used in the following provinces: Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Saskatchewan and Yukon
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.












Premises Move-In / Move-Out
Inspection Checklist
(Canada)









This Packet Includes:
1. Instructions and Checklist
2. General Information
3. Premises Move-In / Move-Out Inspection Checklist





Instructions and Checklist
Premises Move-In / Move-Out Inspection Checklist

   Some provinces require the Landlord and Tenant to conduct an inspection of the premises to be rented, before physical occupancy by the Tenant or before the lease is signed. Even if a province does not require a joint inspection, it is always a good idea to do one.

   The Landlord and the Tenant(s) should conduct a joint “move-in” inspection before the beginning of the lease or just before the premises are occupied.

   The Landlord and the Tenant(s) should conduct a joint “move-out” inspection immediately before or immediately after the tenant(s) move out of the premises.

   The Landlord and the Tenant should sign the inspection checklist form in the appropriate box immediately after each of the move-in and move-out inspections are completed.

   The Landlord should provide the Tenant a copy of the signed Inspection checklist after each inspection.

   Laws vary from time to time and from province to province. These forms are not intended and are not a substitute for legal advice. These forms should only be a starting point for you and should not be used or signed without consulting a lawyer first to make sure it fits your particular situation. A Lawyer should be consulted before negotiating any document with another party.

   The purchase and use of these forms is subject to the Disclaimers and Terms of Use found at www.findlegalforms.com






General Information
Premises Move-In / Move-Out Inspection Checklist

Whenever a Tenant moves in or moves out of any rented/leased residential premises, the Landlord and the Tenant(s) should conduct a joint inspection of the premises. This will allow the Landlord and the Tenant(s) to determine if any part of the premises were damaged before the start of occupancy or during the term of the lease. A Premises Move-In / Move-Out Inspection Checklist form is useful to document the inspection and can help avoid problems at the end of the lease. This Inspection Checklist can also help the Landlord justify any security deposit deductions, if warranted.

Under the Residential Tenancies Act, the Landlord and Tenant must do an “in-inspection” of the rented or leased premises and complete an inspection report within one week of the tenant moving in. The inspection report should be signed by both the Landlord and the Tenant.

There must also be an “out-inspection”, made within one week of moving out. The tenant may be responsible for any damages that did not appear on the “in-inspection” and are beyond normal wear and tear. The Tenant must be given a copy of the “in” and “out” inspection reports. The Residential Tenancies Act also requires the Landlord to keep a copy of the report for 3 years after the termination of the tenancy.

Laws vary from time to time and from province to province. These forms are not intended and are not a substitute for legal advice. These forms should only be a starting point for you and should not be used or signed without consulting a lawyer first to make sure it fits your particular situation.







DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice.  The use of these materials is not a substitute for legal advice. Only a lawyer can provide legal advice.  A lawyer should be consulted for all serious legal matters.  No Lawyer-Client relationship is created by use of these materials.  

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PREMISES MOVE-IN / MOVE-OUT INSPECTION CHECKLIST

The Premises should be inspected immediately before the Lease is signed or the premises are occupied and immediately before or after the tenant(s) move out. Inspections should be conducted when the premises are vacant unless the Landlord and Tenant otherwise agree.

Address of Premises:
Move In date
Move out date


MOVE-IN
Comments
MOVE-OUT
Comments

OK
NO

OK
NO

A/C and Heat
?
?
________________________
?
?
________________________
Bedroom 1
?
?
________________________
?
?
________________________
Bedroom 2
?
?
________________________
?
?
________________________
Bedroom 3
?
?
________________________
?
?
________________________
Bedroom 4
?
?
________________________
?
?
________________________
Bathrooms
?
?
________________________
?
?
________________________
Entry Area
?
?
________________________
?
?
________________________
Living Areas
?
?
________________________
?
?
________________________
Balcony
?
?
________________________
?
?
________________________
Carpeting
?
?
________________________
?
?
________________________
Ceilings
?
?
________________________
?
?
________________________
Closets
?
?
________________________
?
?
________________________
Dishwasher
?
?
________________________
?
?
________________________
Disposal
?
?
________________________
?
?
________________________
Drapes / Blinds
?
?
________________________
?
?
________________________
Doors
?
?
________________________
?
?
________________________
Fireplace
?
?
________________________
?
?
________________________
Garage/ Carport
?
?
________________________
?
?
________________________
Keys
?
?
________________________
?
?
________________________
Lights
?
?
________________________
?
?
________________________
Locks
?
?
________________________
?
?
________________________
Patio
?
?
________________________
?
?
________________________
Refrigerator
?
?
________________________
?
?
________________________
Screens
?
?
________________________
?
?
________________________
Smoke Detectors
?
?
________________________
?
?
________________________
Storage
?
?
________________________
?
?
________________________
Stove
?
?
________________________
?
?
________________________
Unusual Odours
?
?
________________________
?
?
________________________
Walls
?
?
________________________
?
?
________________________
Windows
?
?
________________________
?
?
________________________
Window coverings
?
?
________________________
?
?
________________________
Yard
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________
_______________
?
?
________________________
?
?
________________________

NOTES: _________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________


MOVE IN INSPECTIONS RESULTS ACCEPTED
A copy of this Joint Inspection was provided to Tenant

Move-In Inspection Date: _______________

Tenant:
Signature: ________________________________________
Name: ___________________________________________

Acknowledged by/for Landlord:
Signature: ________________________________________
Name: ___________________________________________

MOVE OUT INSPECTIONS RESULTS ACCEPTED
A copy of this Joint Inspection was provided to Tenant

Move-Out Inspection Date: _______________

Tenant:
Signature: ________________________________________
Name: ___________________________________________
    
Acknowledged by/for Landlord:
Signature: ________________________________________
Name: ___________________________________________


Number of Pages6
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#34114

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